Let’s see how Aspose system integration helped our client improve the document management process and run in a more efficient way.

ABOUT US

In Kite Union (Australia) we help our clients to resolve many industry-related challenges and seize new opportunities with custom technical solutions.

BUSINESS CHALLENGE

Our client (hospitality industry supply warehouse) experienced a high load of documents (about 100 orders per day) that go with their sales process and ultimately have to be sorted, stored and what is most important - be easily accessible for on site and online team members. Additionally, our client had a sheer volume of archived papers to digitise that can be daunting.

Having a simple and reliable digital solution that will scan and process documents making them easy to store and find was a great business decision for our client.  That lets their staff spend more time working, and less time shuffling paper.

TECHNICAL CHALLENGE

After an initial review, we decided to build the software solution for scanning, recognition and automated storing document files. The main challenge was to choose the right Optical Character Recognition (OCR) solution as a base of our application that will be powerful, robust and easy to use, as well as satisfies the project requirements and fits the budget.

We evaluated Top-5 different OCR systems and analyse each application to perform following tasks:

• Scan fifteen one-sided standardised picking slips (client company format);
• Separate the documents in different batches to separate pages of the documents;
• Extract five OCR data fields from a fixed location;
• Validate the OCR data with a database lookup;
• Combine and export a full processed document.

Based on these tests we compared:

• Aspose.OCR
• Google Documents;
• Microsoft OneNote;
• Amazon Textract;
• CuneiForm.

Final results demonstrated that Aspose.OCR will be the right solution. We combined this with the other Aspose tools such as Aspose.PDF and Aspose.Imaging. Results were good enough to make text significantly more comprehensible. We compensated these gaps by issuing a technical manual for the users that includes the specifications to the scanner settings.

SCREENS

You can find below the images of the application.

The «Processed Files Screen» demonstrates all scanned copies that have passed

the Aspose.OCR recognition process. Scanned copies that have recognition errors have been highlighted in the table and displayed at the top of the list.

Edit Scan Copy Screen

Using the context menu, User can open and edit the scan copy via Edit Scan Copy Screen.

RESULTS

This project was a big step for our client to review the way they work and step toward digital transformation in their organisation. Aspose.OCR system was the key to success for this project.

Among direct benefits are reduced errors, no more time wastage, less expenses, better data security and overall increased productivity.

As a result our client documents are scanned, indexed, and stored securely in a central repository for easy retrieval. This solution helped to not only take control over ongoing document management, but get a quick solution to process and digitise more than 3 years of archived documents.

REFERENCES

• Aspose.OCR
• Aspose.PDF
• Aspose.Imaging

Get a free consultation on how Kite Union can help you with your business digital transformation. Drop us a line at info@kiteunion.com.au and we’ll be in touch shortly.

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